Social Media Policy
It is also essential to prevent the risk of a significant impact on our business performance and a negative impact on our stakeholders and third parties due to the information provided by individual employees.
We have therefore decided to develop the Guidelines Concerning Information Transmission via Social Media, which stipulate the basic ideas and points to note (hereinafter called "the Guidelines"), in order to ensure that our employees fully understand the characteristics of social media, along with morals and social norms, and encourage them to use it properly and usefully.
- Definition of Internet Media
It refers to means by which individuals transmit information via the Internet, such as blogs, social media, bulletin board systems, games, and homepages.
- Purpose of the Guidelines
We recommend that our employees, executives and external staff members who are involved with our business in the company (hereinafter called "the Employees, etc.") use social media as individuals.
Nevertheless, it is necessary to note that when the employees disclose their identity as our employees or it can be assumed based on a range of information, the information to be transmitted by individuals may have a significant impact on our reputation, and the excessive use of social media may cause the loss of a proper balance with what they have to do in their business.
The Guidelines stipulate the matters to be complied with in order to avoid such risk.
- Basic Policy
The Employees, etc. must comply with the Okamoto Group office regulations in addition to the laws and regulations of the countries and regions, both during business hours and after hours, and while being on and off social media.
The Employees, etc. must observe the regulations regarding the handling of information, including the information security policy.
The Employees, etc. must not transmit information that they come to know through their business, such as client information and internal information other than that have already known to the public. Be sure to observe confidentiality.
The Employees, etc. must avoid infringing basic human rights, and intellectual properties such as image rights, privacy rights and copyrights.
Although the presentation of individual opinions is respected, the Employees, etc. must ensure that they are not mistaken for the company's opinions. When they disclose their identity as our employees, or it can be assumed based on a range of information, the third parties might consider them to be the company's opinions or views that are officially approved by the company.
The Employees, etc. must strive to speak and behave in good faith and in a responsible manner, and respond calmly to criticism and attacks. In particular, the Employees, etc. must not transmit the following content or content that facilitates:
- ・Content including profane remarks
- ・Discriminatory content against race, thoughts, and creed
- ・Content that disrupts public order and standards of decency, such as obscenity
Even if the Employees, etc. intended to transmit information with limitations, it can be spread by forwarding and quotation, with the result that it is kept semi-permanently in an uncontrollable state. The Employees, etc. must examine what they transmit carefully.
If the Employees, etc. violate the Guidelines and cause significant damage to the Okamoto Group, disciplinary action may be taken against them as stipulated in the office regulations, and the said individuals may also be required to compensate for the damage.